Licence Optimisation & Managed CSP

As organisations scale AI, data platforms and cloud services, licensing complexity increases rapidly - often without clear ownership or visibility.

Aivy helps organisations optimise, govern and actively manage technology licensing so investment remains aligned to usage, value and risk over time.

Ensure AI and cloud investment remains efficient, governed and value led.

Software licence complexity costs organisations an average of 25% of their software licence budgets

Source: IDC

Over US $30b is spent on unused software per annum.

Optimising licences can be difficult if companies without automation.

More than three in five (63%) of enterprises in Australia and New Zealand are using less than half of the cloud capacity they have committed to.

Infosys Knowledge Institute Cloud Radar 2023 Report

Why Licence Optimistation Matters Now

AI adoption accelerates consumption - but without active oversight, licensing can quickly become opaque, inefficient, and risky.

Licence optimisation is no longer a procurement exercise - it’s an operational and governance capability.

Optimisation protects value and creates headroom for growth.

Aivy - Our Difference

Aivy approaches licence optimisation as an ongoing operating discipline, not a one-off cost review.

Value led, not just cost led

We focus on aligning spend to outcomes, usage, and strategic intent, not simply reducing licence counts.

Independent and vendor agnostic

Our advice is not influenced by resale, incentives, or vendor relationships.

Designed to operate over time

We help establish sustainable ownership, cadence and governance - not just recommendations

How We Drive Licence Optimisation

Our licence optimisation services often follow AI Adoption and sit alongside ongoing operations, ensuring technology investment remains controlled as usage scales.

Where appropriate, Aivy leverages read-only tenancy access and automated insights to establish accurate baselines and ongoing visibility.

  • Purpose: establish a real, data-driven view of licensing and usage.

    Licence optimisation begins with visibility.

    Using read-only access to relevant cloud, data, and platform tenancies, we establish an objective baseline of:

    • Active licences and entitlements

    • Actual usage and consumption patterns

    • Spend, contract terms, and renewal timelines

    • Ownership and allocation across teams

    This approach reduces reliance on self-reported data or static spreadsheets and provides a faster, more accurate starting point.

    Outcome:
    A clear, evidence-based baseline of licence usage, cost, and exposure — grounded in live tenancy data.

  • Purpose: connect licensing to how platforms are actually being used.

    Using insights from the dashboard and data engine, we analyse:

    • Utilisation versus licensed capacity

    • Patterns of adoption across roles, teams, and functions

    • Alignment between licences, AI use cases, and business outcomes

    This allows value to be assessed based on real behaviour, not assumed intent.

    Outcome:
    Clear insight into where licences are delivering value — and where they are misaligned, underused, or redundant.

  • Purpose: rebalance licensing based on evidence, not assumptions.

    Informed by live data and upcoming renewal milestones, we identify opportunities to:

    • Reduce or reallocate underutilised licences

    • Adjust tiers, bundles, or contract structures

    • Align licensing with near-term adoption plans and roadmap priorities

    Optimisation decisions are grounded in observed usage and future demand, not generic benchmarks.

    Outcome:
    A right-sized licensing position aligned to both current usage and planned scale.

  • Purpose: ensure optimisation holds as usage evolves.

    We help establish:

    • Clear ownership for licence and tenancy decisions

    • Guardrails for provisioning and expansion

    • Approval, review, and renewal processes informed by live insight

    • Reporting that supports leadership oversight

    The dashboard becomes a shared source of truth — supporting consistent, repeatable decision-making.

    Outcome:
    Licence management becomes an owned, governed operating discipline.

  • Purpose: sustain alignment as AI and cloud usage grows.

    As adoption scales, the dashboard and insights engine support:

    • Ongoing visibility into usage and spend

    • Regular review cycles and optimisation opportunities

    • Early identification of emerging risk or inefficiency

    • Continuous alignment between licensing, adoption, and value

    Optimisation becomes proactive — not reactive.

    Outcome:
    Licensing remains aligned to value over time, not just at a single point.

  • Effective, data-led licence optimisation is supported by:

    • Data & visibility; reliable, read-only insight from live tenancies

    • People & ownership; clear accountability for licensing decisions

    • Process & cadence; regular review and renewal rhythms

    • Governance & controls; guardrails that scale with adoption

    Together, these enablers ensure optimisation is continuous, auditable, and sustainable.

What You Leave With

Leadership leaves with clarity and confidence, not just documentation.

Aivy’s Licence Optimisation Engagements Typically Deliver:

Who Is This For

Technology investment remains intentional, controlled and value led.

This Service is Designed for Organsations That:

Are you seeing licence cost and complexity increase alongside AI adoption?

We can help - get in touch.

TALK TO US